Protecting your privacy, keeping your data confidential and providing transparent information about how to handle it are very important to the Kalkbreite Cooperative, operator of Guesthouses Kalkbreite and Zollhaus as well as the Flex meeting rooms.
This privacy policy provides information about which personal data we process and for which purposes. Personal data is all information relating to a specific or identifiable natural person.
Processing includes any handling of personal data regardless of the means and procedures used, in particular the storage, disclosure, collection, deletion, backup, alteration, destruction and use of personal data. All personal data we obtain is processed in accordance with the Swiss Data Protection Act (DSG), regardless of whether it comes from tenants and prospective tenants, from cooperatives, from guests of our Flex premises (hotel and meeting rooms), lenders, business partners, website users, newsletter subscribers, applicants or other persons.
1. Responsible body and contact
Responsible for this website and the edits described here is
Kalkbreite cooperative
Kalkbreitestrasse 2, 8003 Zurich, datenschutz@kalkbreite.net
If you have any questions about our handling of your personal data or other data protection concerns, you can contact us at the above address.
2. Collection and processing of your personal data
2.1. Communicate with us
We receive personal data when you contact and communicate with us by post, telephone, via our e-mail addresses, a contact form or otherwise. This data includes in particular your name, contact details, information about your role in the organization in which you work or on whose behalf you communicate with us, your message to us (e.g. information about your concerns). Such data is stored and processed to process your request and to communicate with you.
If you provide us with personal data from other persons (e.g. employees or relatives), you are responsible for informing the person accordingly.
2.2 Room booking in a guesthouse
In particular, when you book a room with us in a guesthouse, we collect and process your name, first name, contact details, credit card details, passport copies and details about your booking. We need this information for the reservation, the conclusion of the contract and the execution of the contract or to provide you with the booked service.
During your stay, we collect and process further information that we receive directly from you or from other people, such as our reception staff, or that is generated in connection with the processing of the contractual relationship. This information includes, for example, contract adjustments, details of fellow travelers and correspondence with you.
We process this data to carry out and end the contractual relationship, to process your concerns and the concerns of other persons in connection with the contract and to provide our services.
The data protection regulations on the booking platform and online check-in also apply to the processing of personal data as part of the booking process and online check-in.
Insofar as we need a legal basis for this processing, this lies in the implementation of pre-contractual measures, contract execution, consent given by you and in our legitimate interest.
2.3 Flex meeting rooms
In particular, when you book Flex meeting rooms with us, we collect and process your name, first name, address, contact details, information about your role in the organization in which you work or on whose behalf you communicate with us, and other details about your booking. We need this information for the reservation, the conclusion of the contract and the execution of the contract or to provide you with the booked service.
During the period of use, we collect and process further information that we receive directly from you or from other persons, such as our house maintenance or receptionists, or that is generated in connection with the execution of the contractual relationship. This information includes, for example, contract adjustments, details of other users and participants, and correspondence with you.
We process this data in order to carry out and end the contractual relationship, to process your concerns and the concerns of other persons in connection with the contract and to provide our services.
To book Flex meeting rooms, we use the external booking platform from wy.by AG based in Switzerland. For more information on the processing of personal data by wy.by AG, please refer to their Privacy statements at www.wyby.ch.
Insofar as we need a legal basis for this processing, this lies in the implementation of pre-contractual measures, contract execution, consent given by you and in our legitimate interest.
2.4 Provision of services and execution of further contracts
We process personal data that we receive as part of our business activities, the provision of our services (e.g. granting loans) and the processing of contracts about our customers, business partners, the contact persons of our customers and business partners and other persons. In this context, we collect in particular contact data, contract information and interactions. The provision of services and contract execution include everything that is necessary or appropriate to select a contract partner, conclude, execute and enforce a contract.
2.5 Events
To organize and carry out events (such as guided tours), we collect and process personal data from members, interested parties, participants and partners of the event, in particular contact details, lists of participants, invoices, photos and films.
2.6 Newsletters
We use the contact details of our members and newsletter subscribers to send electronic newsletters.
In our newsletters, we sometimes include visible and invisible image elements that help us determine whether and when the email was opened so that we can measure and better understand how our offers are being used and can be improved.
You can unsubscribe from the newsletter at any time, for example via the “unsubscribe” link in the newsletter. If you unsubscribe, the system will note that you do not wish to receive any further newsletters.
2.7 Applications for open positions
If you apply for a job with us, we will process your resume and the other data in your application file and from the job interviews. With your consent, we also obtain information from the reference persons named by you. We need this data for the application process.
If the application does not result in an employment relationship, the application documents will be deleted no later than six months and the names of the applicants twelve months after completion of the application process, unless you agree to a longer storage period or the deletion does not conflict with our legitimate interests.
If you apply for an open position online via a job board or a job agent, the respective data protection conditions of these platforms and providers also apply.
2.8 Information collected automatically when you visit the websites
When you access and use our websites, certain technical information is automatically collected and stored in log files. This technical information includes in particular: device information (hardware model, operating system version, device identification, etc.), log data (IP address and information about processes and devices such as system activity, browser type, browser language and date and time of browsing activities, pages visited and content viewed, etc.).
This data is collected automatically as soon as you visit our websites. We use this data to provide the functions of the websites and to ensure the proper and secure operation of the websites. We also evaluate this data for statistical purposes, for example to determine which pages are favored or when how many accesses occur. The evaluation is carried out on an aggregate basis, without this data being related to you personally. We use the knowledge gained as a result to improve and further develop our websites and offers.
2.9 Cookies and similar technologies
We use cookies and similar technologies on our websites. Cookies are files that are stored on the user's device and collect information about visitors and use of our websites. These cookies help us understand how visitors behave on our websites by providing us with information about which areas were visited, how long someone stayed in each area, and what problems they had. This helps us improve the performance of our websites. Cookies are also required to correctly display our websites to you and to ensure their stability and security.
If you do not want cookies to be used during your visit, you can disable their use in your browser settings. In this case, certain parts of our websites may not or may not be fully functional.
2.10 Google Analytics
Our websites use features of the Google Analytics web analysis service from Google Inc., USA.
Google Analytics also uses cookies. The information generated by cookies about your use of our website is usually transmitted to a Google server in the USA and stored there. We have activated the IP anonymization function on our websites. As a result, your IP address is usually abbreviated by Google before transmission to the USA.
Among other things, Google Analytics makes it possible to evaluate the use of our websites. Based on this information, we improve the content of our pages and compile anonymous statistics on their use for internal purposes and for market research purposes. We do not analyse this information personally.
For more information about cookies and Google Analytics, please refer to Google's privacy policy at https://support.google.com/analytics/answer/6004245?hl=de.
2.11 Social media
Buttons/share buttons (“social media plugins”) may be placed on our websites, which establish contact with social network servers (Facebook, Instagram, LinkedIn, etc.). When you open one of our pages, social media plug-ins may save cookies on your computer. If you are also a user of a social media platform, the operator of this platform can track which pages you visit, unless you have deactivated the acceptance and storage of cookies in your browser settings.
When you click on one of these social media share buttons, certain data such as IP address, visit to the website, among others, is transmitted to the respective operator of the social network. This data transfer is carried out without our intervention. The privacy policies and regulations of the respective social network apply.
When you use social bookmarks, identifiable information is sent to the appropriate social media platform. We do not control or endorse any comments or activities that come from people using these social bookmarks.
2.12 Other purposes
In addition to the purposes mentioned above, we may also use the personal data collected to comply with our legal obligations (including accounting), to protect and enforce our rights, to defend ourselves in connection with legal disputes and regulatory proceedings, and to prevent and investigate crimes and misuse of our services.
3. Transfer of personal data
We share personal data with third parties in the following situations:
4. Disclosure of personal data abroad
Our websites and your data are generally hosted on servers in Switzerland.
To book Flex meeting rooms, we use the external booking platform from wy.by AG based in Switzerland. To provide its services, it uses third parties who also process personal data in European and non-European countries (in particular the USA). For more information on the processing of personal data by wy.by AG, please refer to their privacy policies at www.wyby.ch
To book rooms in the guesthouses, we use the external booking platform from simplebooking.it from QNT S.r.l. based in Italy and for online check-in and filling out the digital registration form, we use the solution from straiv GmbH based in Germany. To provide their services, they use third parties who also process personal data in European and non-European countries. For more information on the processing of personal data by QNT S.r.l. and straiv GmbH, please refer to their privacy policies at: simplebooking.it as well as Straiv.
To send our newsletters, we use the MailChimp tool from The Rocket Science Group LLC based in the USA. The Rocket Science Group processes personal data at locations in the USA.
When we disclose data to recipients abroad, we take the legally required measures to protect the personal data. If we transfer personal data to a country without adequate legal data protection, we ensure an adequate level of protection, as required by law, by concluding data protection clauses with the recipients of the data or rely on legal exceptions, such as your consent, the conclusion or execution of contracts, the establishment, exercise or enforcement of legal claims. If interested, documentation on these measures can be obtained from the body referred to in paragraph 1.
5. Your rights
Persons whose data we process have the right, under the data protection law applicable to them, to request information about the personal data concerning them and its correction or deletion. Insofar as our processing is based on consent, every person concerned also has the right to withdraw this consent at any time with effect for the future.
To exercise such rights, please contact the office mentioned in section 1.
6. Adjustments to this privacy policy
We reserve the right to change this privacy policy at any time. We will provide appropriate information about such changes, e.g. by publishing them on our website. With this information, each new version comes into force.
As of August 25, 2023
In the lively Kalkbreite cooperative building, you will find uncomplicated hospitality.
Outside, the neighborhood is vibrant — inside, clear architecture gives you peace. 11 bright, simple rooms. Sustainably furnished, no frills. Your place of retreat — with a slight CO2 footprint.